Management Assistant Amsterdam

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Would you like to work in the heart of an international banking business? With never a dull moment and a lot of room for own initiative to set up a professional office management structure? Read on!

Over het bedrijf

A solid international financial service provider. Their mission is to offer tailor-made trade and project financing and to efficiently deliver realistic products for private individuals.

Salaris en aantal uur per week

• €3500,- to €4500,- gross per month based on 40 hrs per week excl. 8% holiday allowance
• 40 hours

Over de functie

This is a challenging position in which you will assist the managing board, consisting of 4 members. You will mainly assist the Deputy CEO yet on occasion also the other members.

You are responsible for a wide range of support functions which vary on a day-to-day basis. The overall aim should be to free up their time so they can spend maximum time on business and leadership tasks.

Key responsibilities

• Manage, coordinate and maintain the calendar(s) of the Members of the board including appointments, in- and external meetings, travels, logistics, dinners and events;
  
• Ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas;
  
• Monitor and respond to incoming communications to the (Deputy) CEO's office including phone calls, emails and walk ins, ensuring correct Division distribution;
  
• Schedule meetings for visitors and make necessary internal arrangements prior to the scheduled meeting (participants, meeting rooms, refreshments etc);
  
• Proactively participate in all adhoc support activities to ensure smooth operation of the office;
  
• Professional management and maintenance of the office space.
  

Experience & Qualifications

• Minimum of 7 years' experience in a Personal Assistant role, within an international environment;
  
• Experience in complex travel arrangements (flight bookings with multiple countries, hotel, local transport arrangements, organize required visa applications for the subject countries) in developing/frontier countries is a must;
  
• Positive personality, practical and problem solving approach is a must;
  
• Strong organizational and time management skills;
  
• Excellent interpersonal and communication skills;
  
• Ability to work independently and proactively;
  
• Able to work in a hectic and demanding environment;
  
• Fluent business English and Dutch. Additional languages are welcome;
  
• Mbo/Hbo commercial/ secretarial education; additional secretarial/ administrative courses are a plus;
  
• Good Microsoft office skills.

Contact

Are you interested in the position and do you have the required skills and experience? Please send us your CV with a short letter of motivation. For more information feel free to call us at 020-5738383.

We are looking forward to receiving your application!